Research Coordinator

$40,000 - $60,000 yearly
  • Apex Real Estate Partners
  • Portland, OR, USA
  • Jul 15, 2022
Full time Business Development Customer Service Marketing Real Estate Sales

Job Description

The Research Coordinator supports the work of the Marketing Department as well as the real estate brokers by undertaking a variety of administrative, clerical and research related tasks.

The Research Coordinator is responsible for acquiring, entering and verifying real estate marketing data related to properties, listings, tenants and comparable transactions. They will analyze market data and draw insightful conclusions and are responsible for utilizing all the data available to uncover trends, patterns and other insight of interest to the real estate industry. They are responsible for maintaining well-written, timely market and sub-market reports and produce insightful and relevant commentary. The Research Coordinator is responsible for understanding all company research related database programs. The Research Coordinator will work closely with brokers to address their research needs and formulates text and graphics for regular market information reports. The Research Coordinator may conduct real estate transactions and earn a commission if they choose to do so in addition to their main job functions.

Core Duties:

1. Verify market analytical reports related to transactions, vacancy, development, absorption, rents, tenants, and leasing activity.

2. Performs regular maintenance and updates to property databases by conducting telephone surveys, on-site surveys, research forums, broker meetings, extracting data from brochures and other marketing materials, contacting civic organizations, outside agents, internet, and other sources.

3. Delivers statistical and analytical reports as required by leadership and sales professionals.

4. Responds to ad hoc internal and external client requests for data, graphs, commentary, etc.

5. Assist with Broker’s Opinion of Values.

6. Assist the marketing team with putting together presentations and responding to RFP’s.

7. May provide informal assistance such as technical guidance and/or training to co-workers.

8. Other duties may be assigned.

Job Requirements:

Listening and Communication Skills: The Research Coordinator will be expected to follow instruction from their supervisor, and their ability to understand those instructions with little or no follow up will be critical. Strong listening and communication skills ensure that the information is relayed correctly.

Computer Skills: Writing emails, creating MailChimps, maintaining CRM database, heavy use of CoStar, creating spreadsheets or printing documents. Knowledge and use of other software as assigned. Ability to type 60+ words per minute and operate computer systems efficiently.

Self-motivated with the ability to work with little or no supervision.

Ability to work flexible hours to meet the requirement of the job.

Maintains reliable attendance record and notifies supervisor if late or unable to work.

Organizes and utilizes time efficiently with an ability to appropriately set priorities to accomplish assigned tasks in a timely manner.

Displays professional, mature behavior and attitude in speech and action.

Demonstrates consistently pleasant demeanor and tone of voice. Abides by established policies and procedures of the Company.

Possess a high degree of interpersonal relationship skills, and demonstrates the capability of relating to a variety of people and personalities. Interacts in a professional manner with the public, clients and staff and works cooperatively with

Ownership and displays willingness to assist co-workers.

Keeps employee and Company information confidential. Respects employee rights, privacy and self-determination.

Keeps work area neat and clean and helps maintain the appearance of the office.
Ability and willingness to learn quickly.

Looks for ways to improve skills of self and staff.

Accurate, dependable, and thorough in all tasks. Ability to perform assigned tasks in neat, thorough and timely manner.

Related prior experience sufficient to perform the duties and responsibilities outlined for this position.

Capability of performing the essential functions of this position.

Other Requirements:

Ability to work with wide range of persons and needs
Attends and participates in training and staff meetings
Oregon Real Estate license preferred

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Dental insurance
Health insurance
Paid time off
Vision insurance

Monday to Friday

Supplemental Pay:
Commission pay

COVID-19 Considerations:
Staff must wear masks in the office. Vaccine not required, but greatly encouraged.

Ability to commute/relocate:
Portland, OR 97209: Reliably commute or planning to relocate before starting work (Required)


Real Estate: 1 year (Preferred)

Real Estate License (Preferred)
Work Location: One location