Gift Officer

Pacific Northwest Ballet

Job Description

DEPARTMENT: Development

JOB TITLE: Gift Officer

REPORTS TO: Director of Development | Individual & Planned Giving

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Pacific Northwest Ballet values equity, diversity and inclusion as guiding organizational principles. We seek to reflect and embrace our community, and provide a welcoming and inclusive environment where artists, audiences, students, staff and volunteers of all backgrounds learn, collaborate, and participate for the benefit of all.

SUMMARY:

As a member of PNB’s collaborative Revenue Team, the Gift Officer is responsible for the identification, cultivation, solicitation, and stewardship of current and prospective annual fund donors from $2,000 - $10,000. The Gift Officer position is a unique opportunity for a motivated development professional to impact strategy and growth. This position requires both strategic vision and a hands-on approach with knowledge of all facets of development and a good working understanding of nonprofit best practices.

Essential Functions and Expectations:

The Gift Officer is responsible for managing a robust portfolio of donors supporting the annual fund, special initiatives, and special events. This role will steward a portfolio of donors, manage some administrative responsibilities for the Development department, and execute donor stewardship events. The Gift Officer is an excellent communicator, comfortable engaging with donors in-person, over the phone, through electronic channels, and by written communication. A strong candidate is donor-centered, goal-oriented, and easily presents the skills of patience, respect, thoughtfulness, and sound judgment. Candidates must have a successful history of partnership with board volunteer fundraisers, and have a collaborative spirit, enabling strong relationships with staff and board colleagues to influence positive outcomes.

Specific Duties and Responsibilities:

• Serve collaboratively on a team of development professionals, charged with identifying, qualifying, cultivating, soliciting, stewarding, and recognizing donors to meet financial and quantitative goals
  
  
• Build and facilitate plans to cultivate existing donors including one-on-one meetings, invitations to events, participation in events and thoughtful cultivation with the goal to open new opportunities for funding and to deepen existing relationships
  
  
• Manage a portfolio of approximately 100-125 donors annually
  
  
• Leverage data and reporting from the CRM (Tessitura) to inform stewardship and solicitation plans
  
  
• Communicate skillfully, verbally, electronically, and in proposal-writing to produce complete and thorough communications with donors and colleagues
  
  
• Understand and be well-versed in the funding opportunities and priorities of the organization to contribute the voice of the donor in strategic planning
  
  
• Interpret donors' interests and capacity to match them with funding opportunities
  
  
• Participate in donor engagement events, including performances, receptions, dinners, lunches, and fundraising events
  
  
• Proactively use the tools and processes to record donor engagement activities and pull pertinent data from the Tessitura database
  
  
• Coordinate day-to-day gift processing activities, ensuring accurate processing and stewardship of gifts.
  
  
• Process gifts timely and accurately
  
  
• Provide reports and other tools to keep organizational leaders and revenue team apprised of major giving
  
  
• Set clear goals and priorities, holding yourself accountable to meet strategic priorities
  
  
• Consistently present solutions to problems to achieve goals and measurable
  
  
• Be an innovative and positive influence on the team and across the organization
  
  
• Serve as a member of on PNB’s IDEA (Inclusion, Diversity, Equity & Accessibility) Committee , and utilize the committee’s work to inform your own
  
  
• Other duties as assigned

Minimum Qualifications, Skills, and Abilities:

• 2-4 years related non-profit management experience or equivalent combination of training and experience. Bachelor's Degree in arts administration helpful yet not required.
  
  
• Demonstrated success partnering with board members and community leaders to achieve fundraising goals
  
  
• Working knowledge of Tessitura, especially managing data analytics and reporting
  
  
• Ability to manage multiple priorities and deadlines with excellent attention to detail
  
  
• Collaborate with board and staff to build rapport, identify opportunities, and influence positive outcomes
  
  
• Maintain confidentiality with sensitive information
  
  
• Must be able to attend performances, donor receptions, or other PNB, Board, or community related events when necessary
  
  
• Flexibility to work some evening performances and attend additional donor events on evenings and weekends
  
  
• Ability to travel locally if necessary
  
  
• Interest in or knowledge of dance and performing arts a plus

Go to https://www.pnb.org/aboutpnb/employment/ for more information

Job Type: Full-time

Pay: $54,000.00 - $59,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

COVID-19 considerations:
Masks and social distancing required. COVID vaccine not mandated; however, it is strongly encouraged.

Ability to commute/relocate:

• Seattle, WA 98109: Reliably commute or planning to relocate before starting work (Preferred)

Education: High school or equivalent (Preferred)

Experience:

• Fundraising: 2 years (Preferred)

Work Location:

• One location

Work Remotely:

• Temporarily due to COVID-19