Gift Officer

$54,000 - $59,000 yearly
  • Pacific Northwest Ballet
  • Remote (Seattle, WA, USA)
  • Jun 12, 2022
Full time Business Development Marketing Non Profit-Social Services Other Sales

Job Description

Job Details

$54,000 - $59,000 a year

Job Type

Number of hires for this role


    • High school or equivalent (Preferred)

    • Fundraising: 2 years (Preferred)


Full Job Description

Pacific Northwest Ballet

Job Description

DEPARTMENT: Development

JOB TITLE: Gift Officer

REPORTS TO: Director of Development | Individual & Planned Giving


Pacific Northwest Ballet values equity, diversity and inclusion as guiding organizational principles. We seek to reflect and embrace our community, and provide a welcoming and inclusive environment where artists, audiences, students, staff and volunteers of all backgrounds learn, collaborate, and participate for the benefit of all.


As a member of PNB’s collaborative Revenue Team, the Gift Officer is responsible for the identification, cultivation, solicitation, and stewardship of current and prospective annual fund donors from $2,000 - $10,000. The Gift Officer position is a unique opportunity for a motivated development professional to impact strategy and growth. This position requires both strategic vision and a hands-on approach with knowledge of all facets of development and a good working understanding of nonprofit best practices.

Essential Functions and Expectations:

The Gift Officer is responsible for managing a robust portfolio of donors supporting the annual fund, special initiatives, and special events. This role will steward a portfolio of donors, manage some administrative responsibilities for the Development department, and execute donor stewardship events. The Gift Officer is an excellent communicator, comfortable engaging with donors in-person, over the phone, through electronic channels, and by written communication. A strong candidate is donor-centered, goal-oriented, and easily presents the skills of patience, respect, thoughtfulness, and sound judgment. Candidates must have a successful history of partnership with board volunteer fundraisers, and have a collaborative spirit, enabling strong relationships with staff and board colleagues to influence positive outcomes.

Specific Duties and Responsibilities:

  • Serve collaboratively on a team of development professionals, charged with identifying, qualifying, cultivating, soliciting, stewarding, and recognizing donors to meet financial and quantitative goals

  • Build and facilitate plans to cultivate existing donors including one-on-one meetings, invitations to events, participation in events and thoughtful cultivation with the goal to open new opportunities for funding and to deepen existing relationships

  • Manage a portfolio of approximately 100-125 donors annually

  • Leverage data and reporting from the CRM (Tessitura) to inform stewardship and solicitation plans

  • Communicate skillfully, verbally, electronically, and in proposal-writing to produce complete and thorough communications with donors and colleagues

  • Understand and be well-versed in the funding opportunities and priorities of the organization to contribute the voice of the donor in strategic planning

  • Interpret donors' interests and capacity to match them with funding opportunities

  • Participate in donor engagement events, including performances, receptions, dinners, lunches, and fundraising events

  • Proactively use the tools and processes to record donor engagement activities and pull pertinent data from the Tessitura database

  • Coordinate day-to-day gift processing activities, ensuring accurate processing and stewardship of gifts.

  • Process gifts timely and accurately

  • Provide reports and other tools to keep organizational leaders and revenue team apprised of major giving

  • Set clear goals and priorities, holding yourself accountable to meet strategic priorities

  • Consistently present solutions to problems to achieve goals and measurable

  • Be an innovative and positive influence on the team and across the organization

  • Serve as a member of on PNB’s IDEA (Inclusion, Diversity, Equity & Accessibility) Committee , and utilize the committee’s work to inform your own

  • Other duties as assigned

Minimum Qualifications, Skills, and Abilities:

  • 2-4 years related non-profit management experience or equivalent combination of training and experience. Bachelor's Degree in arts administration helpful yet not required.

  • Demonstrated success partnering with board members and community leaders to achieve fundraising goals

  • Working knowledge of Tessitura, especially managing data analytics and reporting

  • Ability to manage multiple priorities and deadlines with excellent attention to detail

  • Collaborate with board and staff to build rapport, identify opportunities, and influence positive outcomes

  • Maintain confidentiality with sensitive information

  • Must be able to attend performances, donor receptions, or other PNB, Board, or community related events when necessary

  • Flexibility to work some evening performances and attend additional donor events on evenings and weekends

  • Ability to travel locally if necessary

  • Interest in or knowledge of dance and performing arts a plus

Go to for more information

Job Type: Full-time

Pay: $54,000.00 - $59,000.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday
  • Weekend availability

COVID-19 considerations:
Masks and social distancing required. COVID vaccine not mandated; however, it is strongly encouraged.

Ability to commute/relocate:

  • Seattle, WA 98109: Reliably commute or planning to relocate before starting work (Preferred)

Education: High school or equivalent (Preferred)


  • Fundraising: 2 years (Preferred)

Work Location:

  • One location

Work Remotely:

  • Temporarily due to COVID-19


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